HOW DOCUMENT MANAGEMENT HAS EVOLVED IN THE MOBILITY ERA?

Traditional brick and mortar office is dissolving into the digital realm thanks to advancements in mobility, collaboration and video conferencing, which have made the concept of virtual office a reality. Also, the smartphone in your palm is being transformed into a miniature office, enabling you to carry out all tasks while on the go. As consumerisation of IT becomes widespread, the relevance of these technologies will grow higher in the coming days. At this juncture, let us examine how document management technologies have evolved to meet the demands of enterprise mobility.

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Pre-requisites of document management in the mobility era

Document management is the most important aspect of a digital enterprise, so office automation strategies in enterprises should revolve around cost-effective and secure management of documents.
To start with, businesses should focus on the following four elements, which by virtue of their functions, can be considered as the four pillars of document management.

Storage

Today’s businesses thrive on data. With millions of TBs of data being generated every day, the task of storing, archiving and retrieving becomes a major concern in enterprises. While big enterprises deal with the issue by building internal data centres, medium and small enterprises find it impractical, mainly because of the cost and complexities associated with managing it in-house. Cloud-based storage has emerged as the way forward to address the storage dilemma in SMBs. Cloud not only eliminates the capex associated with in-house datacentres, but also supports the mobility initiatives in enterprises. With Cloud, you can send and retrieve data via a common storage platform, which is secured and managed by leading IT services providers. Among the many other advantages, cloud storage also allows you to integrate industry-leading document management technologies like Dropbox, Box, Google Drive, OneDrive, Concur, among others.

Mobile applications

Mobile applications allow you to perform all your document management tasks while on the move. Printing, scanning and OCR file conversion have become integral parts of these applications. The Print from Anywhere concept allows you and thousands of your colleagues to print to any local printer, from any platform. The integrated cloud environment also allows you to share documents to a secure storage platform, ready for retrieval or sharing anytime. Not only that, mobile printing applications also allow you to scan a paper document and convert it into an editable, searchable file format. Mobile printing applications are designed to support a variety of OS platforms and all popular file formats. Leading Cloud solutions also promise 99.9% uptime and zero data loss.

Collaboration

In the context of document management, collaboration has expanded its scope to include process automation, records management, Office integration, mobile applications, and more. With process automation, organisations can streamline the flow of documents, optimising them for better delivery of the process. Records management allows businesses to store and archive records so they can adhere to compliance and minimise risks. With Office integration, they get the industry-leading document platform integrated into their legacy software.

Security

Mobility also brings huge security challenges to organisations. The employee-owned devices, running a wide variety of platforms, applications and hardware technologies pose huge management challenges. Ensuring security of enterprise data has become critical in this scenario. Thanks to advancements in mobile device management, today organisations are able to securely handle their BYOD environments and uphold the integrity of their businesses. With leading mobile device management technologies, you gain centralised control of documents and break-fix the services when required. Moreover, it allows you to update the software and firmware while on the go.

The business benefits of office automation, and document management in particular, are visible on many fronts. Virtual docs eliminate manual labour associated with handling hardcopy documents. Mobile technologies improve the productivity of workforce. By providing instant access to documents, these technologies have revolutionised the way business tasks are performed. With unified communications and collaboration, organisations are able to save time and logistics costs. Meanwhile, Cloud brings down the cost and complexity associated with managing IT resources in-house. Lastly, security solutions that come embedded with document management platforms relieves business leaders from the challenges associated with data loss.

Why You Should Be Interested To Invest In A Multifunctional Printer?

When businesses grow in size, their requirements keep on increasing alongside, and eventually they need to invest in an infrastructure that supports the growth perfectly. For instance, while SMBs can manage with printers, be it colour or black and white, it’s difficult for large corporate organizations to cope up with the multiple requirements using a basic printer. This is when they should invest in multifunctionals. These are smart devices that have been designed in such a way that these help perform multiple actions including printing, scanning, copying and sending faxes. In fact, there are also some businesses who think it’s wiser to invest in digital duplicators/priports. These devices are smart enough to print documents in different sizes, without compromising the quality. These devices are considered to be quite cost effective solutions which help improve the productivity of organizations, by offering high volume of copying at a high speed.

If your business is undergoing a phase of growth, and you are struggling a lot to cope up with the everyday needs, this is probably the high time to invest in a high end MFP. Not sure, why you need to do this? Here are some of the most interesting reasons –

  • Space saving – While investing in a multifunctional device, this is probably the best benefit to enjoy. Instead of arranging space for four different devices for printing, scanning, copying and sending faxes, you can handle it with one single device, and can save a lot of space. This seems to be extremely beneficial for those who are trying hard to make the most of the entire office space. The saved space can definitely be used for some other requirements more wisely.
  • Cost effective – Although the upfront cost of a MFP is a bit higher, it helps organizations save a lot of money in the long run. Since a single device can perform the functions of three or four devices together, the initial purchase price gets slashed down to a great extent. At the same time, the maintenance costs for one single device is way lesser than what you have to pay for maintaining four different devices. Hence, the repair jobs and fixes become less expensive.
  • Ease of use & convenience – If you have been using a traditional printer at your business, it surely doesn’t offer you the functions or features that an A3 colour MFP would include. These devices help you print documents in both A3 and A4 size, apart from performing the other tasks. In fact, if your business doesn’t require too much of colour printing, you can also consider investing in an A3 mono MFP. These machines are perfect for black & white printing requirements for both A3 and A4 documents.

While these are the most compelling reasons to invest in colour or black and white MFPs, you should also keep in mind that these smart devices help you save a lot of energy as well. Usually, these devices need just a single cord to power the entire unit, reducing the chances of cable clutter and minimizing the power consumption to a fair extent.

Colour Laser Printer in India

Laser printers are a more or less like photocopiers, as the technology used in the both are same. Colour laser printers use colored toner (dry ink) which includes cyan, magenta, yellow, and black (CMYK).Today, the standard resolution in most laser printers is 600 dots-per-inch (dpi) and which is appropriate for normal everyday printing. The capability of laser printers include very high quality print and printing unlimited variety of fonts. Though majority of the laser printers come with a basic set of fonts, called internal or resident fonts, but if one wants, additional fonts can be incorporated. Initially laser printers would cater to the office segment, however in the subsequent years they have also been developed for home segment markets. These laser printers are about five to ten times as expensive when compared to other printers.

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In the market there are various options to buy printers, however while purchasing one should keep key things in mind. When one is buying a printer one should check for the print resolution, quality of photo print, speed, operating cost, warranty etc. Text quality and graphics have the direct connect with the resolution of the print, one should always select a high end model which has a higher resolution. Also, the speed of the printer depends on how many pages a printer can output per minute.  For use in office atmosphere, one should always go for built in Wi-Fi printers, mobile print capabilities that let you save time.

Also, Ricoh SP C250DN Colour laser printer has a remarkable print speed of 21 ppm and Wi-Fi connectivity. The wireless system permits printing from mobile devices anywhere is your home and office. Additionally it also offers standard USB 2.0 and Ethernet connections, Duplex print speed of 12 ppm, Optional paper feed unit for total capacity of 750 sheets, 350 MHz CPU and 128MB RAM and is Energy star certified. Ricoh SP C250DN offers high –quality laser printing for small offices and work groups. One can easily download Ricoh Smart Device Print & Scan app to print to the SP C250DN straight from the mobile device. It provides up to 21 pages-per-minute in color, black-and-white or mixed output for consistent and has a reliable performance during every print job.

How A Colour Laser MFP Could Be An Interesting Investment For Your Business?

Multifunction printers, especially those that are colour and lasers are surely a big hit in the present market scenario since these new age devices help perform a lot of activities within a short time span. These advance devices offer all the benefits of the black and white printers, ensuring the competitive advantage of colour. According to industry experts, multifunction laser printers act as perfect solutions for creating, communicating, collaborating and of course, going environment friendly. Over the past few years, these heavy duty printers have become gradually popular and there are significant reasons for that.

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If you are planning to buy multifunction colour laser printer in India, you have taken an absolutely right decision. This is mainly because there are many experienced manufacturers who design and develop high end colour laser printers and offer these at reasonable prices. If you are still not sure whether or not to invest in these high end devices, you should be clearly aware of the significant reasons why SMBs as well as large scale organizations prefer to invest into these.

Wondering how these new age devices help you create, collaborate and communicate and go environment friendly? Here are the answers –

  • Communication – One of the most beautiful facts about the multi-function printers is that these devices get easily integrated with the existing network of any business organization. This ensures your employees don’t need a prolonged start-up training. In fact, most of these devices come with wizards and software that guide the users through troubleshooting, installation, and upgrades. This helps you make the best possible utilization of all your resources. These devices help you communicate the accurate information to your clients at the right time. This also helps you communicate regarding the status of the jobs to the IT administrators. You can also simplify the management of services, supplies and support by selecting a colour laser MFP.
  • Creation – With a colour laser MFP, you can ensure strategic use of colour which helps boost up the effectiveness and impact of the printed documents. This is true since people, in general, pay more attention to colour documents as compared to black and white documents. In fact, according to several studies, eye-catching colours also help increase the comprehensiveness to a great extent.
  • Collaboration – A centrally located colour laser MFP surely ensures enhanced collaboration. Using this device, all your employees can complete complicated official functions like scanning, faxing and printing without accessing multiple devices. You can also ensure improved workflow by converting the paper documents into digitized files. A colour laser MFP also helps you organize, edit and archive all paper documents in a streamlined fashion.
  • Going environment friendly – This is probably the most significant reason why colour laser MFPs are so popular amongst business owners. This helps ensure reduced energy cost and consumption. By reducing the number of papers, cables and additional electrical data ports and outlets, you will be able to go green perfectly. Moreover, you can also streamline the entire workflow.

These are some of the most interesting ways in which a colour laser multi-function printer helps perform a lot of actions.

3 Steps to follow while buying a binocular of your choice

Binoculars are undoubtedly one of the most essential equipment that helps magnify objects. No matter whether one needs a binocular for some specific professional reason or one just wants to try his hands on a binocular as an amateur, it’s important to choose the right equipment. The process which helps magnify objects involves the utilization of curved glass lenses and several lenses within a frame. Since buying a binocular is quite an expensive affair, it’s essential to consider certain factors and be very careful while going through the selection process.

If you are planning to buy binoculars online In India, it’s not going to be very tedious. This is because most of the reliable manufacturers showcase their products online which ensures you can go through the features of a wide range of products. In fact, if you are also looking for a high quality DSLR camera, you will come across many good deals for products like Pentax DSLR camera and other high end imaging devices. However, it’s important to follow the right process, in order to find the most suitable binocular for yourself. Here is a list of some steps that you should closely follow –

  • Choose a magnification – Whether you would opt for a 10X binocular or an 8X one, it’s completely up to your choice. Usually, it’s advisable to opt for more zoom if you are aiming at magnifying distant objects. But then, the more the zoom, the narrower the field of view. Moreover, it also leads to darker image in low light and hand-shakes that are more noticeable. On the other hand, with a lower zoom binocular you will be able to achieve images that are smaller, but brighter and wider.
  • Fix a budget – This is probably one of the primary things to do while you decide to invest in a binocular. If searched carefully, you will come across products of different range and this is why, it’s important to determine an estimated budget well in advance. Binoculars that are extremely expensive, undoubtedly offer pristine images. You will also come across binoculars in lower price ranges that offer great results. This is possible due to the technological advances that have been made throughout the last decade. While making a final selection, be sure to check the value for money quotient of the product.
  • Check the comfortableness – One of the major steps that you need to follow while buying a binocular is to check your comfortableness with the device. Most of the binoculars are designed in a way so that these have eyecups which either extent in order to offer shading or retract in order to accommodate the eyeglass wearers. In case, you wear glasses regularly, be sure to adjust the eyecups to the minimum position and make sure you are comfortable enough wearing it. Remember that after wearing the binocular, you shouldn’t see any kind of black rings around the images.

Apart from doing these things, you should also check the additional features of the device so that you can make the best possible use of it. Moreover, you should also pay attention to the warranty details of the product.

Why investing in mobile projectors has become a prominent trend in the recent times?

If you are running a business, or you are associated with a school, engaging your target customers or students must be one of your key agendas. There are certain equipment that help you do this with perfection and a portable projector is one of the most effective ones. Whether you need to create business presentation for your clients or you need to design an informative presentation for your students, a projector system can take the outcome to a different level. If it’s mainly about engaging the audience, making use of a portable projector is probably the best solution. A LCD projector is a high end device that not only helps you present the presentations with images and graphics, but also with other media and videos.

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If you are looking for efficient mobile projectors, India is probably the best country to explore. This is because there are many retailers who manufacture and offer a wide range of mobile projectors. Although you might come across many lucrative deals about wired projectors, it’s wiser to invest in mobile projectors. Wondering why? Here are some of the most important reasons that you should take a look at –

  • Hassle free work process – While dealing with a wired projector, you need to undergo a lot of hassles for connecting the wires properly, setting it up accurately and then again, uninstalling the entire system and packing it up. On the other hand, you don’t need to do any of these if you are working with a portable projector. You can simply place these devices anywhere, according to your convenience, and you don’t need to connect or disconnect the wires.
  • Compact and small set up – One of the major benefits of investing in a portable video projector is that it’s small in size and quite compact in shape and design, as compared to the other projectors. This makes the portable projectors a good choice for schools as well as businesses. Since these projectors are lightweight and small in size, these can be easily carried from one room to another without any hassle. This also ensures that you can just buy a single device for the entire organization and use it in multiple locations.
  • Improved quality – One of the most significant aspects that should be considered while investing in a portable projector is that these are manufactured with great care. The cylinders are the most crucial part of a portable projector and these are designed with utmost perfection. The cylinders of a mobile projector undergo a colouring process and are assembled properly, giving attention to minute details. This ensures the device can offer the best possible quality when it comes to the output. After the completion of the production process, the cylinders go through a thorough quality check which ensures that these will work for a long period of time. Usually, these cylinders, if maintained properly, last for approximately ten years or even more than that.

Apart from these key benefits, there are also other reasons to invest in portable projectors. These are available in multiple options, specifications, designs, brands and sizes.

What features should you expect in a colour label printer?

Colour labels have always been one of the most attractive components of packaging. No matter whether you are selling soft drinks to a wide range of customers or you manufacture garments, labelling those products effectively is one of the most challenging tasks. After all, it’s the label of a product that tells about the features of the product and customers are attracted to a particular product by taking a look at its label. Keeping the huge demand of colour labels, manufacturers focus on designing and manufacturing high end colour label printers that are dedicated for printing colour labels. These devices enable users to print high quality and attractive colour labels within a short time span. This helps users handle the packaging process with ease.

If you are planning to print the colour labels for your business, on your own, it would be great to invest in a high end colour label printer. While looking for a colour label printer, India is a must visit place. There are many printer manufacturers who will be able to provide you with high end colour label printers at unbeatable price. In fact, these providers also offer other high quality devices like multi-function printers and short throw projectors. However, while choosing a particular colour printer, you should follow a checklist of features. This will help you find the right product for your business. Here is a list of features that a colour printer must have –

  • Fast operation – One of the major reasons why business owners prefer to invest in efficient colour label printers is that they want to get the labels printed faster. Hence, this is one of the most important features that you should look for while selecting a colour label printer. There are many models that can print the short labels quickly, ensuring that the users can increase the production of the printers. Whether you are going to print only a few labels or you are planning to get thousands of labels printed at once, the speed should be same in both the case.
  • Outstanding print quality – One of the major differences that the users can experience while using a colour label printer is the quality of print. As compared to a desktop label printer, a colour label printer ensures way better print quality of the labels. Since these printers are equipped with advance inkjet technology, these deliver labels with sharp texts and clear graphics. As a result of this, the labels are extremely photo-realistic.
  • Cost-effective to maintain and operate – While buying a high end device for your business or home, you should take a look at its maintenance and operational cost as well. Most of the colour label printers are equipped with individual inks for different colours like cyan, yellow, black and magenta. This ensures the users just need to replace the ink cartridge as and when required, and there is no need to replace the entire cartridge. This not only helps save a huge amount of money, but also ensures a greener practice.

 

These are some of the must-have features of a colour label printer. Hence, be sure to look for these features closely while making the final selection.