How a MFD Printer can prove to be beneficial for a small business?

If you are a small or medium business owner, you must be familiar with the process of keeping a close eye on the overall company budget. Whether you are planning to make some capital investments, or thinking of buying some new office supplies, you should take the decision keeping the budget in focus. It goes without any doubt that printers are one of the most important devices in any office setup and a MFD printer is an advance device that allows you to perform other actions apart from printing. Instead of depending on multiple devices for different actions, you should consider investing in a MFD as this meets your multiple requirements.

Investing in a MFD is surely an expensive affair and since yours is a small business, it’s pretty obvious to figure out whether or not the investment is wise enough.

Although multifunctionals are more popular with large corporate house, it’s really surprising to know that small businesses, too, can benefit from these powerful devices –

· Easy inventory management — While you deal with a scanner, a printer, a copier and a fax machine separately, you need to arrange the supplies for those devices from different manufacturers, keeping in mind all the different models and makes of all the devices. If you invest in a MFD printer, it will be easier for you to collect all the supplies from a single vendor.

· Enhanced functionality — With the increasing popularity of cloud computing and email, the use of fax machines has noticeably reduced across businesses. Instead of using a fax machine separately, you can handle all the faxing jobs using a MFD printer with fax card. These devices are equipped with faxing facilities which allow your employees to send and receive faxes, as and when required. You can save a lot of money as well as utilize the functionalities of a scanner by investing in a MFD printer.

· Improved cost savings — While purchasing a new device for your business, it’s important to keep a note of the monthly budget and income-expense flow. Although the initial upfront cost of a MFD printer is slightly higher, it would benefit you to a great extent if you think in terms of long run. As a business owner, you will be able to stretch the investment according to your convenience and utilize the savings for other core business functions. Even if the investment for a MFP looks higher than a standalone copier, scanner or printer, all these functions can be performed through one compact unit of a MFP.

· Saved physical space — With a MFD printer, it’s easier to save the physical space that you need to keep the individual scanner, copier, printer and fax machine. If you can arrange a small area for the MFD, it will help you keep the compact unit in that particular place. The amount of space that you manage to save can be used for other business purposes. This will, in turn, help you improve the overall productivity of the business.

These are some of the most notable benefits that small and medium businesses can make use of by investing in a MFD printer.

Why users need to invest in a black & white MFD right now?

With the constantly ongoing technological evolution, multiple high end devices are being designed and launched every year. Multifunction devices are one of the most notable outcome of this evolution. These all-in-one devices have been designed with an aim to eliminate the requirement for individual scanner, printer, copier and fax machines. A MFD is a perfect combination of all these machines into a single equipment. According to industry experts, investing in a MFD is a wise decision since this helps businesses to cut the operational cost to a great extent as well as save a lot of time.

black-&-white-MFD

If you are in doubt whether or not to opt for a black & white MFD, here are some of the most relevant benefits that you need to take a look at –

  • Minimized operational cost – Since you need to invest only in a single device, it gets easier to manage the cost. As you don’t have to purchase a lot of printers and fax machines together, you don’t have to face a large upfront cost initially. You can easily manage with one multifunction device for every department or every floor. The money you save can be used for other core business functions, which will, in turn, help you improve the overall productivity.
  • Saved physical space – If you have been running a small or medium business within a restricted space since a long period of time, and you are not planning to expand your business right now, investing in black & white multifunctionals would be a wise decision for you. Since these devices help save a lot of floor space, you can utilize that space strategically for keeping other devices that help in the core functions of your business.
  • Improved flexibility and speed – Whether it’s a large corporate house or a small business, every business looks for improved speed and functionalities. Usually, MFPs operate way faster than regular printing devices. Since these devices are equipped with multitasking facilities, it helps maintain the high speed of the functions that it can perform. In fact, there are certain devices that can even perform all the functions simultaneously and enable users to control all the tasks efficiently. These devices are also quite flexible as the users can choose which action to perform when.
  • Reduced energy consumption – When you invest in multifunctionals, you need only one cord to power the device. This surely leads to reduced energy consumption as there is only a single device to consume power instead of 4 separate devices. A single multifunctional device also helps reduce the cable congestion within the office premise, ensuring a smooth work atmosphere. When you manage to reduce the power consumption, you can cut the costs to a certain extent.

These are some of the most vital reasons why users should purchase black and white MFDs. Since these devices are designed and manufactured following advance technologies, these ensure absolutely convenient action for the users. Most importantly, these high end devices help users perform different actions with absolute ease.

How can you choose the right communication services provider for your business?

In the present business scenario, hiring a communication services provider is very important for businesses. A CSP or a communication service provider is basically a service provider who transports the vital business information electronically. There are many organizations that offer integrated communication services which ensure that businesses can run the functions and operations seamlessly. They can share the vital information and collaborate perfectly in real time. Moreover, advance communication services also allow business organizations to respond to their customers effectively with advance tools like interactive whiteboards and handy projectors. With the flexible working patterns of the present time, they can serve to the increased demand more efficiently.

There are many leading organizations that offer industry leading collaboration and communication tools which help develop a compact plan. This also helps businesses address both the internal and external communication challenges more effectively. If you are convinced about the emergency of hiring a communication services provider, but not sure how to choose the right one, here are some very helpful tips that you should check out –

  • Check if the payment method works for you – The fee structure of communication services varies from one provider to another. While there are certain standard payment methods available with all the service providers, be sure to check whether or not you are comfortable with the pay structure that you are being offered. Most ideally, the service provider should offer you multiple options for payment, out of which you need to select any one based on your preference. Make sure you weigh the pros and cons of all the options carefully and select an option which will be beneficial for your business not only for now, but also for the future.
  • Look for industry specific experience – This is one of the most important things to do since the communication services provider is going to be the end to end solution provider. Hence, if they don’t have clear knowledge regarding your business operations, it will be difficult for them to meet your requirements. In case your industry has some special requirements, be vocal about it right from the beginning. Remember that the service provider should consider those industry requirements very carefully during every communication and project.
  • Ask for robust services – While hiring a communication service provider be sure to check if the organization has enough qualified employees so that they can maintain the existing structure of your business as well as help you adopt the future innovations. This is important since this is what helps ensure a perfect growth graph for your organization. It’s quite obvious that the communication service provider will be serving more than one client at a time. In case they don’t have sufficient staff on board how will they help you grow further? This is why, it’s advisable to check out how many full time employees do they have and whether or not they work remotely.

Keeping these tips in mind will surely help you find out the most reliable and efficient communication services provider. Since communication services play a major role in the success of your business, you should be very careful while hiring a communication services provider.

Information Technology Services: How it can prove to be ideal for your business?

In the present era, when majority of the population is tech savvy and prefer to get things done over the web, it’s crucial for any and every business to secure a strong information technology function. Over the past decade, people have become extremely dependent on the Internet and as a result, IT has become a valuable and critical asset for any and every business. With the global economic environment becoming more and more competitive, companies are striving to make a mark in the industry. One of the most effective tactics to do the same is to make the daily IT operations more cost effective and efficient. Keeping this in mind, most of the large enterprises prefer to outsource the IT functions to third party service providers who have the best expertise to handle their requirements. This helps businesses capitalize on the financial and operational advantages as well as increase the functionality of their business.

However, small and medium business units are not quite comfortable with outsourcing the information technology services. According to surveys in which the owners of small and medium businesses were interviewed, the main reason behind this hesitation is that these businesses don’t want the intervention of third party service providers. While some of them are under the impression that it will hamper their security measures, some think that they will lose control over the IT operations. But quite fortunately, the reality is quite different since tying up with an IT service provider doesn’t essentially mean complete surrender of the entire infrastructure to the outside firm. In fact, it’s customary for an authentic service provider to act like an extension of your business and provide you with all the power to keep a track of all the key metrics that are being followed.

If you own a small and medium business unit and are considering to opt for managed IT solutions, but not sure about the consequences, you should take a note of the wide range of benefits that you can enjoy by opting for this service. Most importantly, investing in organized software development services helps you save a lot of cost. There is no doubt about the fact that maintaining a full time IT department is an expensive affair. Apart from paying the employees handsome packages, you should also set up as well as maintain a state of the art infrastructure. Moreover, you will need to hire expert help to check if all the latest technologies are implemented in the most effective way.

 On the other hand, if you hand over the responsibility to a reliable IT service provider, they can provide you with a simple, yet cost effective plan. This will help you keep the entire IT infrastructure perfectly fine tuned. They will also ensure that the entire infrastructure is maintained according to the best possible industry standards. Tying up with an efficient IT service provider also enables you to minimize the risks of downtime, which is one of the most important aspects of your business.

How a device management tool is beneficial for businesses in the present scenario?

Device management is an important task for every business organization in the present scenario. The better you can manage the devices that are being used at your organization, the more profit and productivity you can ensure. Keeping this simple fact in mind, business owners these days prefer to invest in device management tools that help not only save a lot of time but also cut the costs to a great extent. What happens when a business invests in a device management tool? Basically, these tools help ensure integrated control of printers and MFPs. Hence, every single business that needs to deal with multiple MFPs and printers, get benefitted by using a device management tool. After all, it’s important to maintain a synchronization amongst all these devices since this is what helps reap the maximum possible productivity.

A device management tool is considered to be an essential component of present day business infrastructure since these devices let users know which printing devices are perfectly functional and which are not. Moreover, business owners can easily track the entire cost and the usage of the supplies with the help of these devices. This, in turn, helps reduce the negative impacts on the business processes. At the same time, chances of missing supplies or malfunctioning of important machines also get eliminated to a great extent. This surely helps the businesses serve their customers better. If you are associated with a business that deals with multiple printers and MFPs, investing in a device management tool would be a wise decision for you. But if you are not sure about it, here are some of the most valid facts to take a look at –

  • Better security and reduced costs – One of the most well-known advantages of implementing a device management tool is that these help organizations maintain the data security to a significant extent. Using a tool like this, companies can have control over the devices that are being accessed by the employees. They can monitor the actions that are being performed on the device and can also keep a check on the data that is used on the device. The business authority can also keep a log of the entire action for future references as well.
  • Centralized access and control – Whenever a business organization implements a device management tool for the printing devices that are being used at their organization, they can rest assured of centralized control and access of all the devices. With a tool like this, they can enjoy centralized access which ensures whenever needed, all the devices can be controlled together. Moreover, all the employees can access the valuable data simultaneously, as and when required. In case, a particular document needs to be accessed at the head office as well as at a remote branch of the office, it can be done without any hassle. In this way, employees can also collaborate way better and contribute to the overall productivity of the organization.

These are some of the most remarkable benefits of investing in a device management tool. Make sure you are clear about your requirements before you invest in a device like this.

3 Reasons you should invest in a colour multifunctional

Printers have always been a key component of any business infrastructure. And now gone are the days when businesses used to use only printing devices. With the changing requirement, businesses now prefer to invest in multifunctional that help them perform a number of tasks including printing, copying, scanning and faxing – all from one single device. These devices enable users to print high quality and attractive materials within a short time span, apart from performing the other actions.

colour multifunctional-printer-ricoh

If you are planning to invest in a printer or a multifunctional, you should check out all the available options thoroughly. There are many manufacturers who will be able to provide you with high end printers and multifunctionals at unbeatable price. However, if you are not convinced enough why exactly you need to invest in a printer, here are some of the important reasons –

  • Fast operation – One of the major reasons why business owners prefer to invest in efficient printers is that they want to get the materials printed faster. In fact, this is one of the most important features that you should look for while selecting a printer. There are many models that can print quickly, ensuring that the users can increase the production of the printers. Be sure to clear about your requirements while looking for a printer and search for the speed accordingly. If you need to print huge volume of documents at a fast pace, be sure to invest in a printer that features high speed.
  • Outstanding print quality – One of the major differences that the users can experience while using a multifunctional is the quality of print. As compared to the old modelled printers, a multifunctional ensures way better print quality. Since these are equipped with advance inkjet technology, these deliver products with sharp texts and clear graphics. As a result of this, the outputs are extremely photo-realistic. Make sure you check out the print quality of different models thoroughly before investing in a specific model.
  • Cost-effective to maintain and operate – While buying a high end device for your own business, you should take a look at its maintenance and operational cost as well. Most of the colour printers are equipped with individual inks for different colours like cyan, yellow, black and magenta. This ensures the users just need to replace the ink cartridge as and when required, and there is no need to replace the entire cartridge. This not only helps save a huge amount of money, but also ensures a greener practice.

These are some of the most important reasons to invest in a colour printer or a multifunctional. Be sure to define your requirements before you hit the market. For, this is what will help you decide between a high end multifunctional and a printer. In case, your business involves handling tasks like scanning and copying, apart from printing, investing in a multifunctional would be a wise decision. An investment like this also helps cut cost and save money in the long run.

 

How to nail the task of choosing the most apt printer for your business

Right from SMBs to large scale businesses, multifunctionals are considered as absolute necessity everywhere. While a colour digital printer lets you handle all sorts of printing jobs, colour multifunctionals help you manage scanning, copying, and faxing apart from printing. This is why, investing in a printer or a multifunctional is one of the key agendas of the present day businesses. While the benefits of investing in a printer are quite obvious, it’s important to choose the right device. Since there are several printing technologies and each is suitable for different requirements, it’s a bit tricky to choose the most apt equipment for your business.

Ricoh-Colour-Multifunctionals-Printer

While it’s pretty obvious that you should consider your requirements thoroughly before investing into a particular device, you should also look for certain features in the device. Here is a list of some of the most essential features of a multifunctional; take a quick look before you start exploring the different options –

  • High sheet capacity – The term refers to the number of sheets or papers that can be stored in the paper tray of a printer. These papers are automatically used when you start printing a document. In case you need to print large volume of documents quite frequently, you should look for high sheet capacity.
  • Improved print speed – Print speed of a multifunctional device is usually measured by Copy per Minute. This determines how fast the device can print a certain amount of paper. If your organization needs to handle huge volume of printing jobs, you should look for a printing device with high speed.
  • Mobile printing – This is one of the most important features of the modern and innovative multifunctional devices. Devices that are equipped with mobile printing technology enable users to print from all sorts of wireless devices. A device that is connected through internet can be used for printing documents from anywhere. These devices are ideal for particularly those organizations that operate simultaneously from different branches and need to connect with employees who are working from remote locations. Moreover, these devices also prove to be extremely convenient for the users.
  • Better print resolution – The resolution of a printer is measured in DPI or Dots per Inch. This refers to the number of dots of ink that the printer is able to print over an inch. You need to keep it in mind that the higher the number of dots, the better the quality of print. If you are planning to print colour images or other colourful documents, be sure to opt for a device with high resolution.
  • Auto duplex printing – This is a unique feature of printers that ensures both side of a page will get printed automatically. The users don’t need to turn the page manually in order to make this happen. This is an extremely useful feature as this enables the users to print sustainably, as the amount of papers used is reduced to half.

Keeping these features in mind will surely help you choose the right printing device for your business.