Workflow & Process Management Services: Why do you need to invest in it?

For businesses of all sizes, organized workflow and process management are undoubtedly the key pillars for achieving success. With a structured workflow, it becomes easier to run the everyday functions smoothly. Irrespective of size or industry, it’s crucial for every single business to have strong control over the workflow. Without an organized process management flow, it becomes almost impossible to continue with the business operations uninterruptedly. Keeping this fact in mind, there are many service providers who offer a robust workflow and process management solution to all its clients.  Right from scanning, handling and distributing documents to archiving those in designated folders, all the operations can be handled smoothly using these solutions.


Most of the workflow and process management services are designed to help businesses automate all sorts of business processes within an organisation. If you are wondering how these businesses perform, here is a brief overview –

  • It is ideal for the service provider to examine the existing systems and processes of a business in order to create the best possible solution.
  • These organizations usually try to ensure that their services meet the requirements of their clients perfectly.
  • In the present era, it’s a well-accepted fact that technology has a very big role to play, and hence, most of the organizations are equipped with a dedicated team of researchers who find out the ongoing technological trends.
  • Based on the effectiveness of those innovations, they suggest to integrate those with the existing working environment.
  • Next, they ensure that all those are supported by effective change management practices.
  • They also help enable authentication and security and generate usage reports for accounting or cost tracking purposes.

Let’s take a look at the benefits that businesses can experience by investing in workflow and process management services –

  • Reduced business cost and minimized risk – It’s a known fact that businesses try to avoid even the slightest error in the process of information management as these can prove to be extremely fatal in the long run. This is exactly where the fine-tuned solutions prove to be of huge help as these help minimize the risk of errors. With a robust service, businesses can complete critical processes using less labour and time. These organizations also help their clients comply with the relevant security regulations.
  • Improved infrastructure and greater productivity – With the tailor made workflow and process management services, businesses can achieve an improved infrastructure and increased productivity. Integrating the new applications with the existing workflows helps make the entire infrastructure of a business more responsive and agile. This, in turn, helps turn the workforce way more productive.
  • Better governance and information security – Protecting the information of the clients is a very important responsibility of every single business. These organizations maintain compliance with the key regulations, helping businesses protect the vital data securely. Whether it is digital data or the data resides on paper, they help keep all the important data absolutely safe.
  • Enhanced customer interactions – By enabling your business with robust process management practices and solid workflow, these services help you cater to your customers quicker and in the most convenient way possible. By integrating the right technologies and processes, they ensure your workforce can deliver outstanding customer experience.

These are some of the most notable benefits of investing in workflow and process management services.

Why opting for a Device management Service Provider is good for your business?

Device management is undoubtedly one of the most important tasks for every business organization in the present scenario. The better one can manage the devices that are being used at an organization, the more profit and productivity can be ensured. Keeping this in mind, there are many organizations that offer end to end device management services to SMBs as well as large scale businesses.


With a team of experienced service engineers who have years of hands-on experience, these service providers ensure fast and smooth multi-device support. Most of the service providers also guarantee efficient device management service and help free up the internal IT professionals so that they can concentrate upon the core business critical tasks. Taking help of a wide range of device management and monitoring tools, the team members constantly monitor the device infrastructure of their clients even from remote locations.

The key goal of these service providers is to ensure robust support, helping all your devices keep running smoothly, without any interruptions. They also use a central desktop dashboard for informing the clients of every single step and on request, these service providers share all the intelligent reports with each of the clients thoroughly.

Why should you invest in device management services?

While the importance of organized device management is quite evident amongst users, it’s important to know the exact benefits well in advance. If you are wondering why exactly you need to invest in these services, here are some of the reasons –

  • Assured customer satisfaction – Most of these service providers are equipped with a team of professionals who are well-versed with the minute aspects of device management. This enables them to provide you with the best possible solutions as well as maximum possible contentment.
  • Cost effective offers These service providers offer the best services at an absolutely affordable price. While crafting the device management strategies, they make it a point to follow the specific requirements of the client and design the service accordingly.

What are the key benefits & features of device management services?

Right from the embedded management applications for the small and medium businesses to the high end tools that are required to manage global enterprise infrastructure, tailor made device management solutions for all sorts of requirement are available in the industry. There are many service providers who have experts on board who can understand your exact requirement and then craft the strategy accordingly. If you are wondering what are the key benefits and features of this service, here is a brief list –

  • Automated meter readings that send accurate meter counts in real time
  • Improved device efficiency through proactive support
  • Detailed intelligent reports shared through desktop dashboard
  • Increased reliability through automated service call notifications, automated toner replacement and firmware upgrades
  • Environmental benefits through better fleet management
  • Green reports to underpin your sustainability policy
  • Device mapping that provides at-a-glance status view of thousands of devices

If you are planning to invest in device management service for your business, make sure you have a clear knowledge of what you need. This will help you approach the service providers more confidently.

How can you find out the right duplex printer for your business?

Duplex printing is one of the most notable features of multifunction printers and there are multiple benefits of this feature. Printing devices, equipped with this feature, allow printing on both the sides of a paper. Since users get to use both sides of a paper, it ensures less use of papers, reducing the cost of paper to nearly half. These devices are designed and manufactured in such a way that these automatically turn a paper over and get it printed on both the sides with the help of ARDF.


There is no doubt about the fact that a duplex printer can turn out to be extremely beneficial for businesses, irrespective of their size or the industry they cater to. If you are planning to invest in a duplex printer, you must be prepared to reap the maximum possible benefits out of it. But you can do that only if you select the right device for your business.

Here are some factors considering which will help you find the most apt duplex printer for your business –

  • Displays – The display of a printer always plays a vital role. Users can select menu options and/or communicate the printer status using this display of front panel. Although the typical displays consist of brief and simple character-based messages, there are high end printers that are equipped with colour LCD, sometimes along with touchscreen feature. Since a duplex printer is usually equipped with multiple advance features, it’s advisable to look for a high end display so that users can understand the different functionalities and access those as and when required. While checking out a device, be sure to look for factors like density, duplex option, colour, resolution and orientation.
  • Paper handling – If you have a clear idea of the total count of page you need to print every day, it will help you select the right printing device. Make sure the device you invest in can handle more number of papers than what you require to print. Remember the more the difference between these two, the better it will be as this will help minimize issues like paper loading.
  • Mobile printing – Integration with mobile printing is an absolute necessary component of the present day printing devices. Check out if the duplex printer you are planning to invest in supports mobile printing. You can consider looking for applications that work with different OS like iOS and Android. You can also look for a way to print through email or using a third party technology. Make sure the printing device can be paired with a mobile device so that the print jobs can be easily handled.

These are some of the most important factors which you should keep in mind while looking for a duplex printer for your business. Be sure to check out the price with different retailers in order to get the best possible deal. You can consider checking out deals online as well as visiting the retailers physically in order to understand the ongoing market trend.

Factors you should consider while buying a visual communications device like interactive whiteboard

Visual communications is one of the most important modes of communication in the present time across businesses of different industries. Considering the high effectiveness of visual communications, both SMBs and large scale businesses are ready to invest in equipment those help in smooth visual communication. Interactive whiteboard is one such effective equipment that helps ensure proper communication amongst businesses and their clients. If you are planning to implement a proper infrastructure in order to ensure effective communication, investing in an interactive whiteboard would be a wise decision. But then, finding out the right device for your business might be a bit tricky.


There are certain considerations that you need to make while making such an investment. Wondering what would be these considerations? Here is a list to check out –

  • Active screen area – This is one of the most important factors that you need to consider while choosing an interactive whiteboard. There is a significant difference between the inactive screen area and active screen area. It’s important to take into account the active screen area while making the selection. Remember that active screen area is that area of the whiteboard which you can actually use for touchscreen interactions and other functional activities. It’s advisable to check the actual size of the screen of the device on your own before investing in it.
  • Dimension – Considering your budget for the device, you need to determine the dimension of it right at the beginning. Size is an important factor since it influences how the equipment can be used in the conference room. For instance, if you are planning to work with text-heavy resources on a small whiteboard and install it in a large conference room, this might turn out to be very challenging for you. It might even lead to situations when members at the back of the meeting room can’t see what is being shown on the whiteboard. Hence, be sure to determine the correct size as well as the shape of an interactive whiteboard (IWB) before investing into one.
  • Permanent or portable – This is an important decision that you have to make while choosing an interactive whiteboard. If you are planning to use the device always at the same place, you can opt for a permanent installation. On the other hand, if there are possibilities that the equipment will be used across several meeting rooms, investing in a portable solution would be wiser for you. However, there are pros and cons for both the types. Be sure to consider all these thoroughly before finalizing on any one option.

Apart from these factors, the durability of the device is considered to be an important consideration while choosing a particular model. Since this is a device that will be used exhaustively, probably every day for a long period of time, it’s important to invest in a durable model so that you don’t need to worry about its maintenance too frequently. Make sure you check the detailed features of the device thoroughly before investing in it.

Top 3 factors you should consider while buying black & white MFPs

A multifunction printer is one of the most used and smartest devices, popular around the globe, across different industries. Often referred to as an MFP, this device consolidates the functionalities of a copier, printer, scanner, and fax into one single device. Over the past few years, these smart devices have become a common choice for most of the businesses. This is applicable for especially those businesses that want to reduce the costs, improve their workflow and consolidates assets.

black-&-white MFPs-Ricoh-India

If you are looking for a smart multifunction printer for your business, you would surely like to make an informed decision so that you can strategize the best possible ROI. This is why, it’s important to consider the major factors before you invest in black & white MFPs. Here are some of the major factors that you need to keep in mind before buying a multifunction printer –

  • Analyse the value benefits and TCO – While evaluating a multifunction printer, be sure to look at the cost of the initial hardware. Apart from this, you should also be aware of several other costs which include the cost of supplies. There are certain devices that are quite difficult to use as well as maintain, or lack the capability to produce the expected results effectively and efficiently. The TCO or Total Cost of Ownership often gets increased for devices like these. Hence, be sure to check out all the factors thoroughly before making the final selection.
  • Know your exact requirements – This is one of the first and foremost things to do once you decide to invest in a black & white MFP. You should have a clear idea about what you want the device to do for yourself as well as your end users. Think clearly that apart from copying and printing, what other purposes it should serve. Would you like the MFP to reduce the usage of papers, manage the documents, simplify the workflow or manage the forms? How many print, fax, copy, email or scan jobs will you need to run every day? These are some of the questions asking which will help you get an idea about your exact requirements. Only after knowing the specific business needs, you will be able to find the most apt multifunction printer for your business.
  • Know the ease of use of the device – A multifunction printer that is quite easy to use can turn out to be a blessing for your business. You can simply prevent the bottlenecks and reduce your costs for employees by investing in an MFP that is simple to operate. While looking for a smart device like this, be sure to invest in a machine that is equipped with features like intuitive user interface, easily accessible online documentation and minimal training requirements. Also check if the manufacturer provides service and support coverage.

Apart from these, you should always keep it in mind that using unbranded cartridges might impact the life of the printing device adversely. Hence, always be sure to buy genuine cartridges through OEMs. These are the major three factors that you should thoroughly consider while buying a black & white MFP. Also, be sure to think about all the major factors so that you can make an informed decision.

How a MFD Printer can prove to be beneficial for a small business?

If you are a small or medium business owner, you must be familiar with the process of keeping a close eye on the overall company budget. Whether you are planning to make some capital investments, or thinking of buying some new office supplies, you should take the decision keeping the budget in focus. It goes without any doubt that printers are one of the most important devices in any office setup and a MFD printer is an advance device that allows you to perform other actions apart from printing. Instead of depending on multiple devices for different actions, you should consider investing in a MFD as this meets your multiple requirements.

Investing in a MFD is surely an expensive affair and since yours is a small business, it’s pretty obvious to figure out whether or not the investment is wise enough.

Although multifunctionals are more popular with large corporate house, it’s really surprising to know that small businesses, too, can benefit from these powerful devices –

· Easy inventory management — While you deal with a scanner, a printer, a copier and a fax machine separately, you need to arrange the supplies for those devices from different manufacturers, keeping in mind all the different models and makes of all the devices. If you invest in a MFD printer, it will be easier for you to collect all the supplies from a single vendor.

· Enhanced functionality — With the increasing popularity of cloud computing and email, the use of fax machines has noticeably reduced across businesses. Instead of using a fax machine separately, you can handle all the faxing jobs using a MFD printer with fax card. These devices are equipped with faxing facilities which allow your employees to send and receive faxes, as and when required. You can save a lot of money as well as utilize the functionalities of a scanner by investing in a MFD printer.

· Improved cost savings — While purchasing a new device for your business, it’s important to keep a note of the monthly budget and income-expense flow. Although the initial upfront cost of a MFD printer is slightly higher, it would benefit you to a great extent if you think in terms of long run. As a business owner, you will be able to stretch the investment according to your convenience and utilize the savings for other core business functions. Even if the investment for a MFP looks higher than a standalone copier, scanner or printer, all these functions can be performed through one compact unit of a MFP.

· Saved physical space — With a MFD printer, it’s easier to save the physical space that you need to keep the individual scanner, copier, printer and fax machine. If you can arrange a small area for the MFD, it will help you keep the compact unit in that particular place. The amount of space that you manage to save can be used for other business purposes. This will, in turn, help you improve the overall productivity of the business.

These are some of the most notable benefits that small and medium businesses can make use of by investing in a MFD printer.

Why users need to invest in a black & white MFD right now?

With the constantly ongoing technological evolution, multiple high end devices are being designed and launched every year. Multifunction devices are one of the most notable outcome of this evolution. These all-in-one devices have been designed with an aim to eliminate the requirement for individual scanner, printer, copier and fax machines. A MFD is a perfect combination of all these machines into a single equipment. According to industry experts, investing in a MFD is a wise decision since this helps businesses to cut the operational cost to a great extent as well as save a lot of time.


If you are in doubt whether or not to opt for a black & white MFD, here are some of the most relevant benefits that you need to take a look at –

  • Minimized operational cost – Since you need to invest only in a single device, it gets easier to manage the cost. As you don’t have to purchase a lot of printers and fax machines together, you don’t have to face a large upfront cost initially. You can easily manage with one multifunction device for every department or every floor. The money you save can be used for other core business functions, which will, in turn, help you improve the overall productivity.
  • Saved physical space – If you have been running a small or medium business within a restricted space since a long period of time, and you are not planning to expand your business right now, investing in black & white multifunctionals would be a wise decision for you. Since these devices help save a lot of floor space, you can utilize that space strategically for keeping other devices that help in the core functions of your business.
  • Improved flexibility and speed – Whether it’s a large corporate house or a small business, every business looks for improved speed and functionalities. Usually, MFPs operate way faster than regular printing devices. Since these devices are equipped with multitasking facilities, it helps maintain the high speed of the functions that it can perform. In fact, there are certain devices that can even perform all the functions simultaneously and enable users to control all the tasks efficiently. These devices are also quite flexible as the users can choose which action to perform when.
  • Reduced energy consumption – When you invest in multifunctionals, you need only one cord to power the device. This surely leads to reduced energy consumption as there is only a single device to consume power instead of 4 separate devices. A single multifunctional device also helps reduce the cable congestion within the office premise, ensuring a smooth work atmosphere. When you manage to reduce the power consumption, you can cut the costs to a certain extent.

These are some of the most vital reasons why users should purchase black and white MFDs. Since these devices are designed and manufactured following advance technologies, these ensure absolutely convenient action for the users. Most importantly, these high end devices help users perform different actions with absolute ease.