Why investing in a digital copier can be the best bet for your business?

A copier is probably one of the most essential components of a business environment in the present-day digital era. Right form the SMBs to the large corporate businesses, every business organization has to deal with copying activities. This is why investing in MFD copier is quite a common trend amongst business owners. Using a multi-functional device, you can make the important documents available for remote access as well as circulate those around the organization. If you are presently struggling with several individual devices for copying, printing and scanning, you can smartly replace all of them with a digital copier that is equipped with multiple features.

If you are looking for a robust copier and want to invest into one, in order to improve the organizational efficiency, you need to know about the key features of these advance devices.

  • No need of skilled manpower – The present day MFD copiers are designed and manufactured in such a way that you don’t need skilled manpower to operate these. Once a task order is released, the device can detect it smartly and can run the operation on its own. Moreover, before installing a device like this at your office, you don’t need to organize training sessions for your employees. Due to the smooth and interactive user interface, they can get familiar with the different features of it on their own.
  • Chances of hazards are less – The modern day copiers are designed in a user friendly fashion. This ensures while accessing the device, the users are not caused any disturbance or hindrance. These devices are intelligent enough to understand the potential threats and can restrict the ultimate loss automatically. This way, these devices prevent any kind of harm to the users.
  • Infrastructure required – In order to run a MFD copier, you don’t need to arrange a robust infrastructure. While performing, these devices don’t generate any kind of heat. Since no cooling equipment is mandatory for running these devices, the operational cost gets reduced. Moreover, these smart devices consume very less amount of power, thereby not causing a high electricity expense.
  • Eco friendly – When you invest in a state of the art MFD copier, you can rest assured of taking a green initiative. These smart devices are designed in such a way that these cause hardly any damage to the environment, ensuring you can make use of these devices without any tension. These devices are equipped with features like duplex energy mode and educed start-up time, ensuring efficient operation. So, if you are planning to set up a green working environment, without causing any damage to the environment, investing in a digital copier would be your best bet.

These are some of the most remarkable features of a digital copier. Most of these devices can perform multiple tasks including copying, printing, scanning and sending faxes. Hence, if you are looking for a cost effective solution that will help you deal with multiple business activities, investing in a MFD copier can be really beneficial for you.

Interesting features of a MFD copier you need to know about

Copying machines of the past times have undergone a major evolution and the present breed of copiers are significantly different from them. Depending upon the ever changing requirement of users, these devices have to undergo several modifications so that these can be utilized to the fullest. A copier is an extremely essential device for any business set up and it has to be capable of handling multiple tasks from different users within a hectic office environment. Hence, the copier you want to invest in must be efficient enough to deal with all the copying activities. While a copier needs to produce quantity, it shouldn’t be compromising with the quality as well. This is where a present day digital copier seems to be the best solution.

Ricoh-Digital-Copier

In the present era, there are many organizations who understand the actual need of the users and manufacture highly competent MFD copiers that are capable to handle multiple tasks. A significant upgrade for a digital copier can improve the value of the printed materials of a business organization significantly. If you are planning to invest in a MFD copier, you should know the varied range of features with which these devices are equipped. Let’s take a look at the list –

  • >High competency – MFD copiers are extremely high quality devices that can handle a huge number of papers. Usually, the range goes up to around 3,100 sheets and there are some devices that allow manual tray filling. This ensures users can customize the capacity according to their requirement. These printers are designed and manufactured in such a way that these can print multiple copies after scanning a document for once. This helps maximize the output performance. These devices also enable users to control the usage by setting copy quotas for a certain number of users.
  • User friendly features – Digital copiers are endowed with advance copy features like page designation, stamping and cover insertion. These help reduce the manual interaction, thereby freeing up your organizational resources. Moreover, this also helps increase the productivity to a great extent. Features like rotate sorting or electronic sorting helps deliver complete document sets, thereby eliminating manual collation. Most importantly, these devices help store and retrieve the documents on-site with the help of a built-in document server. Some of these devices are also equipped with optional 50 sheet ARDF. This helps in automatic feeding of documents at a certain engine speed.
  • Multi-functionality – One of the most significant traits of MFD copiers is that these can perform multiple tasks. This is the most important reason why most of the businesses rely on these devices. A robust MFD copier can be utilized as a printer, a scanner, a fax machine and a document repository. Equipped with multiple features and built following advance technologies, these devices ensure smooth performance.

These are some of the most important features of digital copiers. These state of the art devices ensure quite long service life, without creating a high maintenance cost. Make sure you do a thorough research before investing in such a device.

What you need to know about Follow Me printing?

Follow me printing is one of the latest trends that have become quite popular over the past few years. Because of the security and convenience that follow me printing offers, it has become a prominent trend in different print environments, and especially in the enterprise and education segment. This is a new age printing solution which provides the users with higher flexibility as well as better control over the print jobs. This trend also helps reduce the amount of waste by making the printing assignments more specific and minute.

Follow-Me-printing

What you need to know about follow me printing?

Basically, follow me printing is an advance method of printing wherein the user can control the printing jobs. The user has to initiate the print job from any system and after that, once the user is physically present in front of the designated printer, he/she can execute the printing tasks using different authentication protocols.

This advance printing technique enables users to release and roam their print job from any output device that is enabled properly. They can also print to a shared print queue. This helps maintain the confidentiality of the data that is being printed and also helps reduce the waste from the documents that are usually left uncollected. In case a printer is malfunctioning or completely out of service, users can release the print jobs from the next printer that is available, without hampering the productivity.

Key benefits of Follow Me printing

There are reasons why organizations, across the industries, prefer to opt for Follow Me printing. This method helps protect data and reduce the costs significantly and ensures a flexible printing environment. Here is a list of the specific benefits in detail; take a quick look –

  • Print roaming – Following this method, users can release the print jobs from any printing device that is Follow Me enabled. They can also avoid any kind of disruption, even if the designated printer is out of service or busy. Most importantly, users don’t need to configure any print applications on their laptop or personal computers.
  • Delegated printing – Follow Me printing offers flexibility to all those users who require to share the print jobs with delegated printing. In case a printing job needs to be done on someone’s behalf, it can easily be done without anyone’s assistance. For instance, assistants can handle a printing assignment on behalf of their managers without taking help from the IT professionals. The departments can also sustain the overall productivity even during employee absence.
  • Personal printing – With Follow Me printing, personal printing experience reaches the next level. Every user gets to enjoy a personalized printing experience. This ensures they can handle confidential printing without worrying about security issues. They can print a document, containing sensitive information, on a shared device. Moreover, they don’t need to rush to the printer for collecting the confidential documents, as soon as the printing is done.

These are some of the most relevant benefits of Follow Me printing and keeping these in mind, many organizations are opting for this new age printing solution.

Why should you invest in a Ricoh Duplex Printer?

Duplex printing is undoubtedly one of the most attractive features of the present day printing devices. Since this feature ensures automatic both side printing, it helps save a lot of money and time. Wondering how? Well, since the papers get turned over automatically and both the sides get printed, it reduces the amount of total required papers, thereby reducing the cost to a great extent. At the same time, these advance devices are designed following smart technology ensuring users don’t need to intervene in the process of printing and the entire process can be finished within a short span of time.

Ricoh-Duplex-Printer

Investing in a duplex printer is a call of the need for most of the businesses in the present era. These smart and energy efficient devices are designed in a way so that these can cater to all the requirements of a business. Ricoh is a global leader in the printing industry and duplex printer is one of the many product chains in which they do have expertise. If you are checking out the wide range of product lines, offered by Ricoh, Duplex Printer is something that you must check out. Loaded with advance features, these compact devices are easy to maintain and operate.

Wondering why should you invest in a Ricoh Duplex printer? Here are the reasons then –

  • Easy connectivity – Equipped with built-in card slots and USB ports, Ricoh duplex printers are easy to fit in your existing network. One of the most amazing facts about a duplex printer from Ricoh is that, you don’t need to worry about setting it up within your business network. Moreover, you can send the different functions individually to the most appropriate network, ensuring you get the best possible output.
  • Automatic duplex printing – Quite obviously, this is one of the most significant reasons to invest in a duplex printer. The feature ensures both the sides of a paper get printed automatically without any manual intervention, thereby reducing the amount of money and time invested. With an advance feature like this, businesses can handle all the printing functions more quickly and efficiently.
  • Highly productive – These printing devices from Ricoh are highly productive and absolutely durable. Businesses that are running on a shoe string budget, can consider this as an affordable investment since they can enjoy an attractive cost per print. With a very minimum warm-up time, these printing devices can perform really fast, catering to all the emergencies of a business.
  • Reduced environmental impact – This is probably another important reason why businesses should prefer to invest in a duplex printer. Equipped with an advance features like sleep mode, automatic duplex printing, energy save mode and short warm-up time, these printing devices help minimize the environmental impact to a significant extent. Moreover, since these devices are Energy Star complaint, these produce less CO2 as compared to other conventional printers. Since less energy is required to run these, it’s easier to reduce the total impact on the environment.

These are some of the most important reasons why businesses should invest in a Ricoh Duplex Printer.

How can you find out the right duplex printer for your business?

Duplex printing is one of the most notable features of multifunction printers and there are multiple benefits of this feature. Printing devices, equipped with this feature, allow printing on both the sides of a paper. Since users get to use both sides of a paper, it ensures less use of papers, reducing the cost of paper to nearly half. These devices are designed and manufactured in such a way that these automatically turn a paper over and get it printed on both the sides with the help of ARDF.

Dupled-Printer

There is no doubt about the fact that a duplex printer can turn out to be extremely beneficial for businesses, irrespective of their size or the industry they cater to. If you are planning to invest in a duplex printer, you must be prepared to reap the maximum possible benefits out of it. But you can do that only if you select the right device for your business.

Here are some factors considering which will help you find the most apt duplex printer for your business –

  • Displays – The display of a printer always plays a vital role. Users can select menu options and/or communicate the printer status using this display of front panel. Although the typical displays consist of brief and simple character-based messages, there are high end printers that are equipped with colour LCD, sometimes along with touchscreen feature. Since a duplex printer is usually equipped with multiple advance features, it’s advisable to look for a high end display so that users can understand the different functionalities and access those as and when required. While checking out a device, be sure to look for factors like density, duplex option, colour, resolution and orientation.
  • Paper handling – If you have a clear idea of the total count of page you need to print every day, it will help you select the right printing device. Make sure the device you invest in can handle more number of papers than what you require to print. Remember the more the difference between these two, the better it will be as this will help minimize issues like paper loading.
  • Mobile printing – Integration with mobile printing is an absolute necessary component of the present day printing devices. Check out if the duplex printer you are planning to invest in supports mobile printing. You can consider looking for applications that work with different OS like iOS and Android. You can also look for a way to print through email or using a third party technology. Make sure the printing device can be paired with a mobile device so that the print jobs can be easily handled.

These are some of the most important factors which you should keep in mind while looking for a duplex printer for your business. Be sure to check out the price with different retailers in order to get the best possible deal. You can consider checking out deals online as well as visiting the retailers physically in order to understand the ongoing market trend.

Top 3 factors you should consider while buying black & white MFPs

A multifunction printer is one of the most used and smartest devices, popular around the globe, across different industries. Often referred to as an MFP, this device consolidates the functionalities of a copier, printer, scanner, and fax into one single device. Over the past few years, these smart devices have become a common choice for most of the businesses. This is applicable for especially those businesses that want to reduce the costs, improve their workflow and consolidates assets.

black-&-white MFPs-Ricoh-India

If you are looking for a smart multifunction printer for your business, you would surely like to make an informed decision so that you can strategize the best possible ROI. This is why, it’s important to consider the major factors before you invest in black & white MFPs. Here are some of the major factors that you need to keep in mind before buying a multifunction printer –

  • Analyse the value benefits and TCO – While evaluating a multifunction printer, be sure to look at the cost of the initial hardware. Apart from this, you should also be aware of several other costs which include the cost of supplies. There are certain devices that are quite difficult to use as well as maintain, or lack the capability to produce the expected results effectively and efficiently. The TCO or Total Cost of Ownership often gets increased for devices like these. Hence, be sure to check out all the factors thoroughly before making the final selection.
  • Know your exact requirements – This is one of the first and foremost things to do once you decide to invest in a black & white MFP. You should have a clear idea about what you want the device to do for yourself as well as your end users. Think clearly that apart from copying and printing, what other purposes it should serve. Would you like the MFP to reduce the usage of papers, manage the documents, simplify the workflow or manage the forms? How many print, fax, copy, email or scan jobs will you need to run every day? These are some of the questions asking which will help you get an idea about your exact requirements. Only after knowing the specific business needs, you will be able to find the most apt multifunction printer for your business.
  • Know the ease of use of the device – A multifunction printer that is quite easy to use can turn out to be a blessing for your business. You can simply prevent the bottlenecks and reduce your costs for employees by investing in an MFP that is simple to operate. While looking for a smart device like this, be sure to invest in a machine that is equipped with features like intuitive user interface, easily accessible online documentation and minimal training requirements. Also check if the manufacturer provides service and support coverage.

Apart from these, you should always keep it in mind that using unbranded cartridges might impact the life of the printing device adversely. Hence, always be sure to buy genuine cartridges through OEMs. These are the major three factors that you should thoroughly consider while buying a black & white MFP. Also, be sure to think about all the major factors so that you can make an informed decision.

How a MFD Printer can prove to be beneficial for a small business?

If you are a small or medium business owner, you must be familiar with the process of keeping a close eye on the overall company budget. Whether you are planning to make some capital investments, or thinking of buying some new office supplies, you should take the decision keeping the budget in focus. It goes without any doubt that printers are one of the most important devices in any office setup and a MFD printer is an advance device that allows you to perform other actions apart from printing. Instead of depending on multiple devices for different actions, you should consider investing in a MFD as this meets your multiple requirements.

Investing in a MFD is surely an expensive affair and since yours is a small business, it’s pretty obvious to figure out whether or not the investment is wise enough.

Although multifunctionals are more popular with large corporate house, it’s really surprising to know that small businesses, too, can benefit from these powerful devices –

· Easy inventory management — While you deal with a scanner, a printer, a copier and a fax machine separately, you need to arrange the supplies for those devices from different manufacturers, keeping in mind all the different models and makes of all the devices. If you invest in a MFD printer, it will be easier for you to collect all the supplies from a single vendor.

· Enhanced functionality — With the increasing popularity of cloud computing and email, the use of fax machines has noticeably reduced across businesses. Instead of using a fax machine separately, you can handle all the faxing jobs using a MFD printer with fax card. These devices are equipped with faxing facilities which allow your employees to send and receive faxes, as and when required. You can save a lot of money as well as utilize the functionalities of a scanner by investing in a MFD printer.

· Improved cost savings — While purchasing a new device for your business, it’s important to keep a note of the monthly budget and income-expense flow. Although the initial upfront cost of a MFD printer is slightly higher, it would benefit you to a great extent if you think in terms of long run. As a business owner, you will be able to stretch the investment according to your convenience and utilize the savings for other core business functions. Even if the investment for a MFP looks higher than a standalone copier, scanner or printer, all these functions can be performed through one compact unit of a MFP.

· Saved physical space — With a MFD printer, it’s easier to save the physical space that you need to keep the individual scanner, copier, printer and fax machine. If you can arrange a small area for the MFD, it will help you keep the compact unit in that particular place. The amount of space that you manage to save can be used for other business purposes. This will, in turn, help you improve the overall productivity of the business.

These are some of the most notable benefits that small and medium businesses can make use of by investing in a MFD printer.